Content & Usage Report: Spaces

 

Content & Usage Report: Spaces, as part of the Global Report

 

 


Accessing the Content & Usage Report: Spaces

This new report is now part of the Global Report.

Access it via:

  • Apps → Viewtracker - Global Report → Content & Usage → Spaces or

  • → Viewtracker → Content & Usage → Spaces

 

 

 

 

 

Content & Usage Report: Spaces

By default, the table is sorted by Views descending (most views to 0). You can sort the table by all other entries by clicking on the respective table header.

The space names and icons are linked to the respective space. When clicked, the space opens in a new browser tab.

Scope of data

  • The report lists all spaces that generated at least one view or edit since the Viewtracker app was installed.
    In a future release, an administrator will be able to include spaces that have been completely inactive since the Viewtracker installation.

  • Spaces that have been excluded from tracking are not listed in this report.

 

Filters

You can filter the report by

  • searching for a string in the search field (applies to space names)

  • selecting one of the powerful filters. These will be explained in detail below. Bear in mind that any filters you select apply to the selected date range.

 

  • Filter by space: Type and select one or various spaces.

  • Filter by content type: Select content type “pages”, “blog posts” or “attachments”. By default, pages and blog posts are listed in the report. Use this filter to drill down into the various content types.

  • Spaces with content views: Only display spaces whose content was viewed within the selected date range.

  • Spaces with more than 1000 views: Type in any other number of views to see popular spaces.

  • Spaces with fewer than 100 views: Type in any other number of views to see spaces with few views.

  • Spaces without content views: Only display spaces without any views within the selected date range.

  • Spaces without content edits: Only display spaces whose content has not been edited within the selected date range.

  • Spaces with newly created content: Only display spaces with content that was created within the selected date range.

Read possible use cases for this report in our blog post on bitvoodoo.app.

 

Summary

There is a summary below the table, consisting of the following data:

  • Number of spaces: The number of spaces in the selected filter

  • Views: All views of all content accumulated within the selected date range, whether it’s actively used or trashed

  • Unique viewers: All unique viewers who have accessed the content within the selected date range

  • Contributors: The number of Confluence users who have contributed to the content within the selected date range

 

All metrics summary

Tap the button “See all metrics” in the down-right corner of the table. A window will pop up, giving you more details.

All numbers refer to the selected filter (see above) and date range (last 30 days by default).

The numbers in this summary include:

  • Number of spaces: The number of spaces in the selected filter

  • Views of active content: Views of content that is actively used

  • Views of deleted content: Views of content that has since been moved to the trash

  • Total views: All views of all content accumulated within the selected date range, whether it’s actively used or trashed

  • Unique viewers: All unique viewers who have accessed the content within the selected date range

  • Contributors: The number of Confluence users who have contributed to the content within the selected date range

  • New content: Content created within the selected date range

  • Edits: The number of page and blog post edits within the selected date range

  • Deleted content: The number of deleted content within the selected date range

  • Comments: The number of comments within the selected date range

 

Export data

You can export the numbers of the Spaces Report as a CSV file.

All numbers in the export refer to the selected filter and date range (last 30 days by default).

Here’s how to export the main table:

  • main table: tab the “Export” button next to the date range and confirm the amount of data.

  • “All metrics” summary: tab the “Export” button in the overlay.

  • “Unique viewers”: tab the “Export” button in the overlay.

  • “Contributors”: tab the “Export” button in the overlay.

 

The CSV contains the aggregated data from the report, including the following:

  • Main table: Space Key (personal spaces are structured ~111111111), Views, Unique Viewers, Contributors, Last Viewed, Last Modified.

  • “All Metrics” summary: Number of spaces, Views of active content, Views of deleted content, Total views, Unique viewers, Contributors, New content, Edits, Deleted content, Comments.

  • Unique Viewers: Account Id, Last Viewed, Times Viewed.

  • Contributors: Account Id, Last Edited, Times Edited.

If you need the username instead of the Account Id, please consult our FAQ: How do I find the username in the exported data?